How to Choose the Best Stapler for Your Needs

Your Guide to buying the best stapler


A stapler is an essential tool for home and office use, and selecting the right model can make a big difference in terms of productivity and ease of use. This buying guide will help you find the perfect stapler for your needs, so you can get the most out of your stapler. We’ll cover topics such as types of staplers, features to look for, and how to choose the best stapler for your specific needs. With the right stapler, you can make your work easier and more efficient.

Key features

  1. Size/Style: Consider the size and style of the stapler that will be the most suitable for your needs. For example, a full-sized model with a strong base is great for heavy-duty use, while it may not be necessary to invest in a stapler with a large capacity if you only need to staple a few pages.
  2. Staples Capacity: Consider the capacity of the stapler and the size of the staples it can accommodate. Most staplers are designed to fit standard staples, but there are some that are designed for larger staples. It's important to choose a stapler that can accommodate the staples you need.
  3. Durability: Make sure to check the stapler's durability. Consider the material it is made from and look for one that has a strong construction for long-lasting use.
  4. Ease of Use: Consider an ergonomic design that is easy to use. Look for a model with a comfortable handle and a stapler head that can be pressed down with ease.
  5. Cost: Consider the cost of the stapler. Look for a model that is reasonably priced and has all the features you need.

See the most popular stapler on Amazon

Important considerations


  • Durability - Staplers are long lasting and can handle regular use without needing to be replaced.
  • Variety of uses - Staplers offer a wide range of uses, from putting together documents and brochures to attaching pieces of paper and clothing.
  • Cost - Staplers are fairly inexpensive and can be purchased for as little as a few dollars.
  • Safety - When used correctly, staplers are safe and unlikely to cause harm.
  • Portability - Staplers are small and lightweight, making them easy to take with you on the go.


  • Safety Concerns: Staplers can be dangerous if used incorrectly, as the force of the stapler can cause staples to fly up into the air, potentially injuring the user or damaging objects nearby.
  • Durability: Staplers are not designed to last forever, and can break or wear out after heavy use or with time.
  • Cost: Staplers can be relatively expensive, and the cost of staples can add up over time.
  • Noise Level: Staplers can be loud when in operation, which can be disruptive in a quiet office environment.
  • Staple Storage: Depending on the model, some staplers may not have enough storage space for staples, which can lead to frequent refills.

Best alternatives

  1. Staple Gun – A staple gun is a tool that uses a spring or mechanical lever to fire a staple into a surface.
  2. Paper Punch – A paper punch is a tool that is used to create a hole in a piece of paper or other material for binding purposes.
  3. Tape Dispenser – A tape dispenser is a device that holds tape in a fixed position and allows it to be easily applied to a surface.
  4. Tacking Gun – A tacking gun is a tool that uses compressed air to fire a tacking nail into a surface.
  5. Glue Gun – A glue gun is a tool that uses a heated metal tip to dispense a hot glue onto a surface.

Related tools, supplies, and accessories

  • Staples - Small metal fasteners used to join multiple sheets of paper.
  • Stapler - A handheld device used to join multiple sheets of paper with staples.
  • Stapler Remover - A tool for quickly and easily removing staples from documents.
  • Stapler Refill - Refill packs of staples to replace empty ones in a stapler.
  • Stapler Jam Clearer - A tool used to clear jams in a stapler.
  • Stapler Base - Base to house the stapler and store staples.

Common questions

  1. What are the different types of staplers available?
    The three main types of staplers are manual, electric, and pneumatic staplers. Manual staplers require manual operation to staple documents. Electric staplers are automated and require a power source. Pneumatic staplers use air pressure to operate.
  2. What is a specialty stapler?
    A specialty stapler is a unique stapler that can be used for specific applications, like bookbinding, creating pamphlets, or stapling large documents.
  3. What size staples should I use for my stapler?
    The size of staples you should use depends on the type of stapler you have. Manual staplers typically use standard size staples, while electric and pneumatic staplers may require a different size. Check your stapler’s manual for specific recommendations.
  4. How do I know if I need a heavy-duty stapler?
    Heavy-duty staplers are designed for stapling large documents that require extra strength. If you plan on using your stapler to staple large documents or vast amounts of paper at once, a heavy-duty stapler may be a better option.
  5. How do I choose the right stapler for my needs?
    The best way to choose the right stapler for your needs is to consider how you plan on using the stapler. If you plan on using it frequently, an electric or pneumatic stapler may be a better option. If you plan on using it for large documents or bookbinding, a heavy-duty stapler may be the best option.


In 2001, a man in Minnesota was arrested for stealing staplers from several offices in his workplace. According to the police report, he stole over 30 staplers over the course of six months. He was eventually caught and charged with misdemeanor theft. Source

Disclaimer: This buying guide was not created by humans, and it is possible that some of it's content is inaccurate or incomplete. We do not guarantee or take any liability for the accuracy of this buying guide. Additionally, the images on this page were generated by AI and may not accurately represent the product that is being discussed. We have tried to convey useful information, but it is our subjective opinion and should not be taken as complete or factual.